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Proscan News

Monthly Archives: April 2015

  • Fujitsu N7100 Network Scanner Processes Images up to Ten Times Faster and coming soon to Proscan!

    The main advantages of the Fujitsu N7100 are:

    • Speeds up image processing by a factor of ten, resulting in no queuing and near-instant viewing
    • New active paper separation system for perfect paper feeding
    • Features PaperStream image enhancement, USB ports and SDK for integration into business processes

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  • Fujitsu fi-6400 Document Scanner Brings Cost-efficient Enterprise-class Technology to All and available to Proscan New Zealand soon!

    This is the New Fujitsu document scanner suitable for all production environments.

    The main advantages of the Fujitsu fi-6400 are:

    • Extension to fi Series document scanner family
    • Offers enterprise technology for SMEs and flexible usage in large enterprises
    • Designed for centralised operation with high productivity requirements

    The fi Series family of Fujitsu document scanners has a new member with exciting features: the fi-6400 brings high-end enterprise technology to new user groups at affordable cost. Equipped with comprehensive functionality and software for the mid volume production environment, it is an ideal solution for SMEs to introduce a centralised document capture solution. Larger companies can use the Fujitsu fi-6400 for distributed scanning in branch offices. Designed for centralised operation and administration, the fi-6400 boosts scanning productivity by capturing up to 100 sheets per minute (A4, colour, double-sided, 300 dpi) and providing an ADF (Automatic Document Feeder) capacity of 500 sheets with enhanced paper handling for paper formats up to A3.

    Fujitsu fi-6400

    "In production environments, we see an increasing demand for solutions in the low to mid volume category," said Mike Nelson, Vice President at Fujitsu subsidiary PFU Imaging Solutions Europe Ltd. "The Fujitsu fi-6400 is our answer to this trend: a versatile solution which will be equally at home in large enterprises as with small and mid-sized companies."

    "Document management and the need for professional scanning solutions are no longer restricted solely to large enterprises," added Klaus Schulz, Manager Product Marketing EMEA at PFU Imaging Solutions Europe Ltd. The Fujitsu fi-6400 document scanner offers SME companies enterprise-class technology at a reasonable cost.

    The fi-6400 is a versatile high volume scanning solution designed for processing incoming documents and turning paper documents into useful electronic data in order to boost business process management and automation. The scanner can digitise a wide variety of document types, from ultra-thin receipts to thick documents (20-209-g/m²) and accepts documents from A7 to A3 size. Its reliable paper protection function minimises the risk of documents being damaged, even during high speed scanning.

    Ready to scan in less than 15 seconds, the fi-6400 further increases productivity. The scanner has been designed with ergonomics in mind; its front loading feeding mechanism and low height compact design means easy operation while loading paper and removing scanned documents.

    The entire scanning solution is optimised to deliver best image quality through high-end imaging hardware and software. This results in fewer errors and more efficient processing and character recognition while at the same time reducing the time and effort for operation, meaning maximised productivity for operators and information workers.

    The fi-6400 integrates seamlessly into existing scanner environments with other Fujitsu fi Series scanners by maintaining a consistent operating concept. It comes bundled with an entire software environment: PaperStream IP for image processing and enhancement, PaperStream Capture for optimised batch scanning and Scanner Central Admin for the efficient management of multiple scanners. Identical interfaces and consumables for multiple models reduce maintenance overheads.

    To find out more, please contact your Proscan representative.

  • Fujitsu fi document management scanner series success story now reaches milestone as sales surpass four million units.

    The Fujitsu document scanner business is celebrating yet another milestone in its success story: worldwide fi Series scanner sales have now exceeded the four million unit mark, making the fi Series product line the best selling professional document scanner range of all time. The Fujitsu document scanner is trusted by consumers as being performance-focused, and a reliable solution for professional users. The Fujitsu fi document scanner series offers a wide product range from workgroup to production environment to cover all business needs for high performance.

    Fujitsu fi document scanners series

    "The fi Series delivers reliable solutions for document capturing with best real-world performance to meet customer expectations", said Mike Nelson, Vice President at PFU Imaging Solutions Europe Ltd. "Our scanners deliver high imaging quality for our customers to digitise data and share important documents throughout their organisation. We’d like to thank our loyal customers around the world for continuing to trust our fi Series of scanners and we are committed to further develop the range according to meet the needs of our clients and the markets they are operating in."

    Since the first introduction of the fi Series with the fi-4750C scanner, the Fujitsu subsidiary PFU has worked to extend and enhance the product line, designed for professional desktop applications, workgroups and production environments. The fi Series is designed and developed for decentralised document image capture and applications that require high-quality scans and the workgroup/departmental scanners provide comprehensive functionality and superior performance for the desktop and workgroup scanning environment.

    Aimed at professional users who need highly reliable solutions with real-world performance, the premium scanners deliver the right combination of speed and convenience for the ultimate in production level scanning. All fi Series document scanners are equipped with Fujitsu’s latest PaperStream software: The driver and image enhancement software PaperStream IP and the batch scanning software PaperStream Capture work seamlessly together to improve productivity of the fi Series professional scanners.

    Why not contact your Proscan representative today to find your best scanning solution?

     

     

     

  • Stop Wasting Your Time Searching for Paper! Digitally Manage Your Documents!

    • How much are storing costs either in filing cabinets or boxes in cupboards in archive storage costing your business? How much time is it costing your business for employees to find the documentation they are looking for in your current storage systems? These hidden cost can add up and there is a cost effective alternative. A dedicated document scanner to scan items to mapped folders instead of storing tens of thousands of sheets of papers.

     

    • How much time do your employees spend looking for information which is not readily available at their fingertips? Searching through filing cabinets and archive boxes. Think of the savings in employee productivity, if information is scanned to easily accessible folders. It can take an average employee from ten minutes or maybe hours, depending on what they are looking for to complete the task at hand. Even then, they can’t be assured that they have found all of the information required to accurately complete their task. Valuable time can be wasted under traditional archiving systems. The scanning of information would be quick and efficient because these days many scanners can scan a multitude of different sized documents in one go. Thus, scanning invoices and small receipts together.

     

    • In today’s economic climate, staff come and go. In many cases each time a staff member leaves, their accumulated knowledge walks out the door with them. Company growth can be restricted due to knowledge coming and going. Often it is hard to easily transfer skill sets if the knowledge isn’t readily available such as scanned updated procedures.

     

    • If you cannot answer a client’s enquiry immediately, the cost is staggering! Think of your own experiences, if you have asked for some information and the turnaround time for a good, helpful response is not forthcoming, what have you done? Gone elsewhere? Many clients are lost due to poor response times to their requests.

     

    • Lost documents can be costly to recover, but a scanned copy is always available.

     

    • If there is no complete back up of a paper-based system, and the building burns down and you cannot recover all of your data within a month, potentially you could be out of business. Are you prepared for such a disaster?

     

    • There is generally no security for documents within an office, they are usually in an unlocked filing cabinet and the staff are simply trusted to do the right thing while you are out to lunch. Sensitive information can be scanned to secure locations/folders and kept private and safe.

     

    • Even with widespread computer usage, most documentation remains paper based. The average useable life-span of a document is only 30 to 90 days. Often after that they are never retrieved or utilized. Office space is at a premium and the more files you have the more space required which leaves less space for additional staff members as the business grows leading to higher rent for storage space.

     

    • Think of how much storage space is required for each staff member for every year they are employed with you. Some have suggested that an average business creates a 4-draw cabinet per staff member per year. Think of the savings achievable with a scanning storage solution.

     

    • If your filing system is paper based and part stored within a Windows Explorer folder system then it can be very hard to bring your intellectual property together to make accurate business decisions.

     

    • Scanning of documents is more reliable too. Receipts and most invoices, these days are often printed on thermal paper which fades after six months. If the Tax Office come asking for a copy of a receipt or invoice the original may be blank! A scanned copy would save the day.

     

    • Below are some of the costs associated with paper storage:
    Item Cost Floor Space M2 Capacity(Pages)
    2 Drawer Filing Cabinet with hangers, folders, labels $250 0.250 5,000
    Sliding Track Shelves, folders, colour coded labels $60,000 20.000 5,000,000
    2TB Hard drive $150 0.002 200,000,000

     

    A dedicated document scanner can reduce storage space required for housing archived documents, which will mean less money spent on paper and rental, as less space will be required if documents are no longer physically held in the office.

    Call PROSCAN today to help you digitally manage your documents.

     

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